Today’s business scene is so competitive that businesses of all sizes are in need of any way to
reduce costs and boost productivity. Without a doubt, online invoicing is an indispensable tool
to interact with customers better and eliminate recurring data entry.
Take a look at how an online invoice can be your way to a smooth workflow and improved
1. Online business invoices save costs
Cost-effectiveness of online invoices is the key argument in their favour. Back in the day, you
would have to pay for storage, paper forms, envelopes and stamps.
Forget about that – an online invoice requires only miniscule costs, regardless of the number of
invoices you have to send each month, helping you to reach an economy of scale.
2. Save time with invoice templates
Manual data entry is so boring and takes so much time which can otherwise be spent much more
efficiently if you use online invoicing. Save templates and never bother yourself with time-
consuming data entry ever again. Besides, you can use an invoice app to for this.
3. Get paid quickly
Invoicing cycles can be such a chore for both the company and the customer. Simplify things
and get paid faster with online invoices. Not only you can send an online invoice at the click of
a button, it also takes seconds for it to get delivered and so your customers can pay you faster.
4. Safe storage in the cloud
You can keep your online invoices in the cloud which has a whole number of benefits.
First, you don’t need to buy additional hardware and storage discs to keep this data. Second, you
can dig up the necessary invoice in seconds thanks to easy online search. And finally, you can
always print the invoice out or share it with your colleagues online at any time.
5. Easy team collaboration
Are different departments in your company struggling to keep important customer
documentation in due order? With online invoicing, it has never been easier. Your staff can
share invoices at a click of a button. And since they are stored in the cloud, nothing ever gets lost
in a hustle and bustle which usually accompanies the end of the month or quarter.
6. You can email an invoice directly to a customer
Another benefit of online invoicing is that you can email it directly to a person in charge of
payments and omit endless data forwarding which is typical for large organizations. Should any
questions arise, both of you can solve everything in minutes.
7. You can ask for a “Read” notice
How many times have you faced the problem of not receiving your payment in time because the
clients told you they never received your invoice?
This can be altogether avoided. For example, when emailing your invoice, just ask your
customers to let you know that they have received it. Again, it can be done in seconds but will
make things so much simpler and more predictable for you. By the way, an invoice app will
usually show the read time automatically.
8. Automate client reminders
Everyone is busy and your clients may forget to pay you back for a multitude of reasons.
Obviously, you can’t remember whose payment is delayed so you can automate reminders and
get paid without any conflicts arising and at a zero expense of your valuable time.
9. Eco-friendly mindset
We all know that we have to take radical steps to protect the planet. Now you have a chance to
start doing it right away by eliminating paper use and reducing carbon emissions produced by
traditional post delivery.
10. Get more time to strategize and grow
When recurring administrative tasks are automated, you have more time to enhance your
productivity and grow your business.